Administrative Associate

Dallas, TX

Can you effortlessly multi-task, communicate effectively, problem-solve and prioritize under pressure? Do you enjoy a busy but creative environment? Are you an event planning aficionado with amazing attention to detail?

 

Responsibilities

  • As the first point of contact into the office, the receptionist must greet visitors and provide a welcoming environment when visitors arrive
  • Be polite, accurate and prompt when answering phones
  • Take/pass on messages promptly ensuring accurate information is noted
  • Keep reception area neat, clean and organized
  • Ensure kitchens and conference rooms are kept neat, orderly and properly stocked
  • Maintain calendar for appointments, calls, meetings, key projects and follow-up tracking
  • Research and compile materials needed for meetings, calls, projects, etc.
  • Coordinate travel arrangements and travel itinerary and portfolio, including venue details and concierge contact
  • Coordinate in-house meetings, including conference room setup, beverage/food, etc.
  • Order supplies and equipment as necessary
  • Prepare daily mail/correspondence; review packages and handle routine correspondence and calendar needs
  • Complete special projects as assigned
     

 

Leadership

  • Show ability to self-motivate and manage conflicting priorities
  • Demonstrate professional behaviors and pursuit of excellence in all operations
  • Comply with all company Policies and Procedures

 

Basic Qualifications

 

  • Must have at least one year related customer services experience
  • Possess excellent oral and written communication skills
  • S/he must exhibit ability to interact with individuals at all levels
  • Demonstrated ability to exercise good judgment and tact while consistently providing a high level of customer service is critical
  • Must have the ability to maintain focus and professionalism while multi-tasking (operating a multi-line telephone system, assisting callers, visitors, and staff)
  • Dependability, reliability, and timeliness in the completion of assignments is required
  • Must remonstrate skills and experience using Microsoft Word, Excel, and the Internet